10/02/2014 02:02

Basic tips on using Microsoft PowerPoint

Microsoft PowerPoint has become a staple on nearly every business and home office computer. This powerful program helps a user to create a presentation that is a collection of slides. Slides are created by choosing a template and imputing information such as text, photos, and videos. Presentations can be as long as the user wishes. Getting started with PowerPoint may seem challenging; however, there are many free PowerPoint tutorials available online which can help a user create a professional presentation in a little amount of time. 

To get started, open PowerPoint. Select the File tab and click Backstage view. Choose New on the left-hand side of the menu box, then click Blank Presentation or simply choose a theme for the presentation. A new presentation will be created. Each template will come with standard placeholders where the user can type text, add a photo, add a video, or add a chart. To add text, click a box, delete the text, and begin typing. 

To add a new slide, click the Home tab. Underneath the Home tab, click the bottom half of the New Slide command. Whenever a new slide is added, the user will have the option of choosing a layout for placeholders. To change the layout of any current slide, click Layout then choose new layout. To quickly add a new slide with the same layout as a current slide, click the top half of the New Slide button. 

To change or delete any existing text, the current text on the slide must be selected. To do this, click the text, drag the mouse over the text, then release. From there, the user can type new text or edit this text. PowerPoint applies the same basic text principles as other word processing programs. Text can be copied and deleted with a few clicks of a mouse. 

Another option with text is to add WordArt. This allows the user to add effects to text inserted within a box. To add WordArt, select the text inside the text box. On the Format tab, click the More drop-down arrow in the WordArt Styles group. Several WordArt styles will appear on the screen. Simply choose the desired style. The font or color can be changed in the Home tab. 

One important element of a PowerPoint presentation is transitions. PowerPoint contains three categories of transitions to choose from, and they can be found in the Transitions tab. The first is subtle, aptly named because of the simple animations between slides. The next category is Exciting transitions. They are more complex animations to transition between slides. The last category is Dynamic content. With this category, placeholders are transitioned instead of the slides themselves. This helps a presentation look more professional and polished. 

These simple steps can help a user create a simple, effective presentation. However, many more information can be found online and in the program itself with PowerPoint tutorials. These simple tutorials can help a user create polished, professional presentations with a few easy steps. 





Tips for Microsoft PowerPoint